Introduction
Lease Management Software is a cloud solution that automates and simplifies the tracking, administration, and compliance of lease agreements for real estate, equipment, and other assets. Lease management software transforms how businesses handle complex leasing operations, making it a vital tool in 2025. It helps real estate companies stay organized, save money, and follow lease accounting standards like IFRS 16 and ASC 842.
76% of companies struggle with lease compliance, making efficient software solutions a must-have. Businesses using modern lease management tools report 40% faster processing times and a 20% reduction in administrative overhead. These numbers show how much technology can simplify lease management and improve operations.
This blog post will highlight the top five lease management software in 2025. Each offers powerful features to make your work easier, whether managing a small portfolio or multiple properties.
Property Automate
Property Automate’s lease management software offers a comprehensive cloud-based solution for managing every aspect of lease administration . This solution helps property managers save time and focus on growing their business by streamlining leasing tasks and ensuring better accuracy. It empowers them to increase efficiency, minimize risk, and maximize profitability.
Key Features
Property Listing & Search
It lets you quickly add descriptions, photos, and other details to make listings more attractive to potential buyers or tenants. It offers advanced tools to find properties using specific parameters and super-responsive functionality. It also helps in making informed decisions using historical recommendations.
Sales and Leasing
It maintains all your sales and leasing records. You can quickly add new residents, instantly update property statuses, and easily manage prospects and fetch quotations.
Contract/Agreement Management
You can easily create, organize, and store important contracts and agreements in one secure place. It helps track where each contract is in the process and uses automated tools to speed up approvals and send reminders for renewals or expirations.
Property Administration
It keeps all your property details in a centralized database and organizes them by zones and types. You can also set prices and check occupancy records for smarter management decisions.
Amenities Integration
It manages amenities like gyms, pools, and event spaces in a property. You can streamline the booking and usage process, making it easier for tenants to access and reserve amenities. It also tracks usage, handles payments, and integrates all amenities into one system.
Operational Planning Boards
They track ongoing and scheduled activities, share updates, and manage booking processes for amenities. They also handle parking allocations, track resource usage, and allow planning and visualization of daily operations.
Accounting & Invoice Management
It automatically creates invoices based on the services given, keeps track of payments, and handles unpaid balances. This feature also ensures tax compliance by generating reports. It integrates smoothly with accounting software, making financial management more accurate and less time-consuming.
Analytics and Reporting
It provides leasing and property management insights by generating custom reports and tracking performance metrics. It monitors key indicators to optimize property strategies.
PROS
- Easy-to-use interface, ideal for lease managers and property teams
- Seamless integration with accounting and ERP systems
- Advanced lease reporting and analytics features
- Responsive and helpful customer support
- Affordable and cost-effective for businesses of all sizes
CONS
- Standard version is an out-of-the-box solution (customization limited unless on a private cloud)
- May not support complex or nested lease structures well
Pricing
Pricing varies depending on the country, number of units, and property size.
DoorLoop
DoorLoop’s lease management software offers an all-in-one solution with cutting-edge technology and world-class support and empowers you to stay organized, strengthen tenant relationships, and grow your business effortlessly.
Key Features
Listings
It helps you advertise your rental properties by creating custom websites with templates. You can showcase listings, allow tenants to apply online, and even create tenant portal logins. You can list vacancies across major sites, like Zillow and Trulia, maximizing property visibility to attract the best tenants.
Tenant Screening
It provides important details like credit history, payment habits, and past bankruptcies or evictions. With automated screening powered by trusted tools like TransUnion, you can quickly choose the best tenants who are more likely to pay rent on time and follow the lease agreement.
Application and eSign
Tenants can fill out applications, sign documents electronically, and pay background check fees in one place. You can review applicants, send lease agreements for eSignatures, and start collecting rent automatically.
Rent Collection
Tenants can pay using credit cards, debit cards, eChecks, or cash, with automated reminders to help them stay on time. It monitors payments, adds late fees automatically, and offers secure, encrypted transactions so you can avoid bounced checks and get paid faster.
PROS
- Intuitive, user-friendly interface on both web and app.
- Excellent customer service.
- Seamless integration with multiple bank accounts.
CONS
- Lack of direct phone support for customer issues.
- Unable to break down expenses by individual apartment.
- Some features are still under development.
Pricing
Starter: $59.00 per month
Pro: $119.00 per month
Premium: $169.00 per month
TenantCloud
Lease management software by TenantCloud is a cloud-based solution designed to help landlords, property managers, tenants, and service professionals manage rentals efficiently. It provides a centralized platform to handle leases and tenant relationships, emphasizing efficiency and transparency in rental operations. It streamlines the rental process and enhances communication between all parties.
Key Features
Tenant Screening
You can run background checks, credit checks, and eviction searches directly from rental applications. The system provides detailed reports to verify tenant credibility, including criminal records, employment, and income insights.
Lead Tracking
All inquiries, applications, and tour requests go straight into your account. You can follow each lead, update their status, add notes, and assign tasks. With Premium Leads, you get suggestions for the best applicants, making it easy to invite them to apply online.
Finance Management
It allows easy online rent payment through bank transfers, credit, or debit cards. Tenants can even set up automatic payments to avoid late fees. You can create invoices, track deposits, and handle refunds automatically.
Roommate Rent Management
This module makes handling rent for multiple tenants easy. Roommates can split the rent or pay together using their own accounts. You can send notices, change rent amounts, and even set up renter’s insurance.
Online Lease Management
It lets you create, sign, and manage leases online. You can make custom lease templates, sign them online, and store everything in one place. You can also send notices and update agreements quickly, saving time and simplifying the leasing process.
PROS
- Great customer service
- Safe and secure payment platform
- User-friendly
CONS
- Some tenants find payment apps difficult
- Hard-to-find items in lease templates
- No move-in/move-out and inspection documentation
- Complicated account cancellation process
Pricing
Starter: $16.50 per month
Growth: $32.00 per month
Pro: $55.00 per month
Business: $ 100.00 per month onwards
Lease Accelerator
LeaseAccelerator offers smart enterprise lease lifecycle automation software that enhances compliance, operational efficiency, and cash flow management. With decades of experience in centralizing lease data and automating manual processes like validation and reporting, the platform helps users streamline their lease management while optimizing business insights.
Key Features
Centralized Document Management
Easily track lease agreements, subleases, contacts, and important communications. Use space usage data for emissions reporting and save money with smart portfolio insights and date reminders.
Tracking and Automated Workflow
It helps you keep track of all events and activities related to each lease, from the initial contract to end-of-term renewals and terminations. It automatically updates things like rent changes, square footage, equipment locations, and employee assignments.
Complete Lease Lifecycle Management
Uses configurable Robotic Process Automation (RPA) to handle tasks like lease tracking, policy management, and reporting. Centralize leasing policies, track important dates, manage rent payments, and avoid non-conforming charges.
Accounting and Compliance Management
Track space-level accounting, manage lease amendments, and handle non-lease components efficiently. Generate customizable, audit-ready reports and disclosures while staying compliant with ASC 842 and IFRS 16 standards.
Emissions Tracking and Reporting
Use lease data to meet SEC, CSRD, and ISSB emissions standards. Track asset-level emissions and analyze impact using an 11-segment General Ledger. Access audit-ready data to integrate with enterprise systems and create effective decarbonization strategies that balance sustainability and cost.
PROS
- User-friendly
- Customer support
CONS
- Performance issues
- Inadequate reporting capabilities
- System lag
Pricing
$20,000 per year per user
Yardi Breeze
Lease management software by Yardi Breeze helps businesses of all sizes manage leases and properties. It offers a simple, all-in-one solution for everything from finding tenants to signing leases. With no setup fees and quick implementation, Yardi Breeze stands out for its ease of use, trusted technology, and responsive customer support, making it a popular choice for lease management solutions.
Key Features
Marketing and Leasing
Easily attract tenants by listing available units on top sites like RentCafe.com. Complete the entire leasing process online, from applications and screening to signing leases. Stay connected with prospects and residents using text and email communication tools.
Accounting
It lets you handle payables, receivables, and general ledger functions. You can manage escrow and trust accounts, generate detailed financial statements, and track budgets to spot issues. It also has built-in tax options and tools for budgeting and tracking expenses. You can easily manage vendors and payments too.
Maintenance Management
Manage maintenance requests and track progress. Residents can submit requests online, and you can assign tasks, add photos or documents, and monitor completion. Keep everything organized while automatically charging tenants for completed work.
Rent Collection
Let residents pay rent online with debit, credit, or ACH to collect rent on time. You can also track late payments and set up automatic rent and fee payments. Walk-in payments are also available at participating retailers for added convenience.
PROS
- Friendly customer service and onboarding.
- Smooth bank account integration.
- Affordable pricing
- Easy document management and attachments.
- User-friendly
CONS
- Disorganized initial setup.
- Auto charges are not automated.
- Rejected invoices can't be deleted.
- Missing some previous features.
Pricing
Breeze: $100-$200 per month
Breeze Premier: $400 per month
Conclusion
Choosing the right lease management software is more than just a decision, it’s a foundation for your long-term success. The right software should align perfectly with your business objectives, providing the tools to streamline operations, improve tenant experiences, and boost profitability. However, selecting the ideal solution is only half the journey. Finding a trusted, reputable vendor who offers reliable support and continuous updates is just as important. These tools are paving the way for smarter and more sustainable property management. Isn’t it time you switched and joined the future of real estate management?
FAQs
1. Can lease management software handle lease modification and capture all changes accurately?
Yes, lease management software tracks lease modifications with detailed audit trails, ensuring changes are recorded and easily reviewed
2. How does automating the leasing processes benefit landlords and property managers?
Automating the leasing process simplifies tasks for landlords, including handling applications, background checks, lease agreements, and renewals. It saves time, reduces manual effort, speeds up the leasing cycle, and enhances tenant satisfaction.
3. Can lease management software manage multiple properties?
Yes, lease management software offers scalability to manage multiple properties. As your portfolio grows, the software adapts to handle more leases, tenants, and transactions without losing efficiency.
4. Can lease management software be customized to fit specific business needs?
Yes, lease management software can be customized to fit specific business needs. Many platforms offer customizable dashboards and flexible settings, allowing users to adjust features like lease templates, payment terms, reporting formats, notification preferences, and so on.
5. Is training required to use lease management software?
Yes, training is often recommended to use lease management software effectively. While many platforms are designed to be user-friendly, learning the advanced features, customization options, and integration capabilities requires effective training.
