7 Best Coworking Management Software in 2025
September 25, 2024
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Explore September 25, 2024
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In 2025, coworking management software is the key to running flexible workspaces efficiently. With more businesses, freelancers, and remote teams shifting to coworking spaces, managing daily operations is more complex than ever.
From bookings and memberships to invoicing and payments, everything needs to run smoothly to keep members happy. That’s where coworking management software helps automate tasks, reducing costs, and improving member experiences.
Whether you manage one location or multiple branches, the right software simplifies your operations and boosts productivity.In this guide, we share the 7 best coworking management software in 2025 to help you streamline your workspace, increase revenue, and stay competitive.
Coworking management software is a cloud platform that helps coworking spaces manage bookings, memberships, billing, and community activities in one system. It automates routine tasks like desk reservations, meeting room scheduling, and payment processing, making daily operations faster and more efficient. This software improves member experience, reduces manual work, and supports flexible workspace management.
Running a coworking space manually in 2025 can slow down your growth and create unnecessary operational headaches—here’s why smart software is the smarter choice:
Property Automate is a trusted software solutions provider. Its coworking management software is designed by industry experts with extensive experience in global deployments. Its wide feature set makes it the best tool for managing both small and large coworking spaces. Having a strong credibility among users, it is a renowned software that provides various features like:
Workspace Management
It offers a workspace CRM, streamlines contract management, amenity bookings, transactions, short-term memberships, wallet management, pantry bookings, service coordination, and member management. This helps keep everything running smoothly and improves the experience for your members.
Workplace Management
Handles employee onboarding, meeting scheduling, facility bookings, service management, and self-services like leave requests and expense claims. It also tracks attendance and helps make workplace operations run smoothly.
Visitor and Parking Management
Manages visitor passes with QR codes, assigns parking spots, handles parcel deliveries, gives pick-up permissions, and makes announcements to keep everyone informed.
Inspection and Maintenance Management
Ensures seamless tenant move-ins/outs, unit inspections, preventive and corrective maintenance, inventory management, and efficient work order execution, streamlining overall property maintenance and operations.
Key Benefits
Coworkify’s software for coworking space management is all about being simple and useful for space owners. It has tools that make it easy to manage resources, promote your space, and help your community grow. Managing a shared office, co-working space, or multiple locations becomes effortless with features such as;
Booking Management
Your members can easily book resources like meeting rooms and projectors. The platform automatically calculates the charges for each resource and issues invoices directly to the members.
Sales and Marketing
Create a professional landing page for your co-working space, showcasing photos and membership plans, and facilitating member sign-ups effortlessly.
Invoice Automation
Automates invoicing and payment collection, enabling you to accept payments via credit card, PayPal, check, cash, and bank transfer with just a few clicks.
Membership Management
It supports different membership plans, like drop-in or monthly subscriptions. This lets you choose the best option for each member’s needs.
Booking and Resource Management
The color-coded booking calendar helps you see immediately which resources are booked and when. Members can easily reserve things like meeting rooms and projectors, while certain resources are set aside just for admins to book.
Key Benefits
Spacebring’s coworking space management software automates operations, promotes member self-service, and supports community growth. It prioritizes user experience to create an intuitive platform that empowers space operators, admin teams, and customers, unlocking new levels of flexibility and efficiency with the following features;
Customer Journey Automation
Automate the customer journey with membership plans, managing everything from sign-up and credit allocation to billing and access control.
Tenant Data Management
It consolidates all tenant data into a user-friendly page, making it easy to access contacts, membership plans, and activity details.
Meeting Room and Desk Booking
Enable self-service booking for meeting rooms and hot desks using credits, day passes, or direct payments.
Auto-invoice and Auto-pay
Boost revenue by automating invoicing and syncing seamlessly with your accounting app for streamlined financial management.
Mobile Apps
Use branded mobile apps to turn potential members into loyal customers while managing your space more efficiently.
Communication Portal
It lets users communicate through chat, share updates in community feeds, and connect with clients by hosting events.
Key Benefits
Coworking space management software by Optix simplifies your day-to-day operations by putting manual, repetitive tasks on autopilot, making it easier to manage your space and focus on what really matters. The following features make it a great option in the market;
Desk Booking Automation
Make desk bookings simple for your members by setting up custom automation. With a fully automated booking system, they can easily reserve a desk from their mobile devices.
Customizable resource booking
Members can book any resource from their phones and get updates in real-time.
Billing and Payment Automation
Automate the entire billing and payment process for you and your members, simplifying financial tasks and saving time. With automated invoice follow-ups and overdue payment reminders, you’ll have a centralized view of all transactions.
Coworking CRM
Organize your members into leads, active, or inactive categories based on their customer journey stage. Onboard new clients, gather key data and engage users with exclusive offers and promotions.
Invoice Management
Make your financial tasks faster by setting up custom automation for invoicing, like automatic reminders for overdue payments. Members can pay from any device and quickly check all invoices in one place.
Issue Reporting
Automatically create follow-up tasks for reported issues. Members can easily report what needs fixing, and you'll get an email notification immediately.
Key Benefits
Nexudus’s coworking software helps you manage your coworking and flex workspace. You can save time and maximize your resources by automating your operations with their tools, integrations, and apps. It helps automate tasks, streamline operations, support your members, and help you grow your workspace with its following features;
Admin Panel and Member’s Portal
The software’s admin Panel sets up floor plans and meeting room and manages bookings, invoices, and events. Members can access amenities, news, and virtual rooms through the Member’s Portal.
Coworking CRM
It supports you throughout your member’s lifecycle. From proposals to managing leads, tasks, and automated communications, it simplifies the sales process, ensuring a complete overview of all current opportunities.
Finance Management
Easily handle invoicing, accounting, and ledgers. Automate payments, create discount codes, apply tax rates, automate renewal reminders and invoice processing.
Inventory Management
Easily manage services and items. Define floor plans, add resources like desks and meeting rooms, and set up credits and benefits for members. List products and plans for direct booking through the portal.
Community Engagement
Allow members to view profiles, and filter by skills or location. With virtual rooms and Zoom integration, you can add video links to conversations. Keep members informed with personalized emails and newsletters, and increase engagement with Members’ Directory, Discussion Boards, and virtual meeting spaces.
Key Benefits
Cobot’s coworking software makes running your space super easy. It helps you organize members, handle billing, and track your business, all with simple tools. You can manage resources, grow your community, and rent out meeting rooms, all in one place. Its features include;
Automated Invoicing and Payment
Automate your payments with the billing and invoicing tools. Easily track and manage transactions all in one place.
Calendar and Bookings
Keep track of everything happening in your space with ease. Avoid double bookings and missed meetings by customizing resource capacity, special rates, discounts, and available hours.
Members and Community
Your members are at the heart of your space. Welcome them with personalized plans and provide tools for them to connect and manage their own experience.
On-Demand Coworking
Offer your users flexibility with day passes and external meeting room bookings for occasional visitors. Integrated into your calendar, it provides easy checkout and instant payments.
CRM
Easily track visitors, drop-ins, leads, and event attendees. Use custom tags, view purchase history, and convert them to members.
Access Control
Keep your space running smoothly by managing access permissions and integrating with top access control providers for a seamless experience.
Key Benefits
Engage Apps offers coworking software that works for spaces of all sizes. It streamlines daily operations, helping spaces run smoothly and keeping members satisfied. The app has only the needed features that make it easy to use, even if you’re not tech-savvy.
Automated Billing and Invoicing
Simplifies financial management by automatically generating invoices for memberships, bookings, and services, ensuring timely payments and minimizing administrative tasks.
Contract Management
Efficiently handle diverse contracts, allowing effective creation and management of companies, plans, discounts, and policies from a single dashboard.
Parking Management
Manage parking spaces ensuring smooth access and optimized resource allocation.
Meeting Room Booking
Digitizes meeting room bookings by allowing members to effortlessly secure spaces in real-time via their mobile phones, ensuring they can reserve rooms whenever and wherever they need.
Incident Reporting
Members can quickly raise and submit issues instantly notifying the assigned resource to address and resolve the concerns
Community and Experience Management
It connects members' experiences both online and in person. This makes sure that everything in your coworking space, like the design, services, and software, makes members happy.
Key Benefits
Coworking spaces are more than just flexible offices— they are vibrant, tech-enabled communities built for modern professionals. The biggest trends today focus on flexibility, collaboration, and seamless member experiences. To stay ahead, coworking operators are investing in the best coworking management software to automate operations, streamline daily tasks, and enhance member engagement.
With the right software, you can easily manage bookings, memberships, invoicing, and community updates, saving time and improving productivity. You also gain valuable insights to optimize space usage, cut operational costs, and maximize member satisfaction.
If you want to simplify coworking space management and increase revenue, it’s time to invest in powerful management tools. Start with Property Automate’s coworking management software. Book your free demo and enjoy a 14-day free trial. Experience smarter, smoother coworking management today.
Coworking management software is a cloud-based tool that helps coworking operators manage daily operations like desk bookings, meeting room reservations, memberships, payments, and community engagement from a single dashboard.
In 2025, coworking spaces are more dynamic and tech-driven. Software helps automate routine tasks, reduces operational costs, improves member satisfaction, and enables flexible workspace management—especially for spaces with multiple branches.
Top-rated software in 2025 includes Property Automate, Coworkify, Spacebring, Optix, Nexudus, Cobot, and Engage Apps. Each offers unique features like automated billing, resource booking, member management, and community tools.
Yes, many platforms like Property Automate, Nexudus, and Optix are designed to manage multiple coworking spaces through centralised dashboards and real-time data tracking.
